Join our Growing Team! We are looking for an Estimating Administrator

03 December, 2021

USL is currently looking for a dedicated and professional Estimating Administrator to join our growing team based in South Woodham Ferrers, Essex.

Job Description

A strong, efficient and highly organised estimating administrator required for our rural office near South Woodham Ferrers, Essex being the main administrative point of contact for the estimating department, supporting and assisting estimators with all aspects of the pre and post tender process. The role also involves general administrative duties and support, acting as assistant to the General Manager.

The ideal candidate will be driven, be a team-player, inspirational with great communication skills and have a good sense of humour.

This varied and interesting role offers the opportunity to develop new skills and to progress within the company.

Key Responsibilities

  • bid co-ordination inc. PQQs and tender submission
  • collation of subcontract pricing documents and chasing all necessary quotations
  • liaison with clients and tender follow-ups by phone & email
  • completion of basic estimating tasks as directed by estimators and compilation of setup/handover files.
  • registration, monitoring and upkeep of tender website information
  • compilation and submission of e.g., CHAS, Constructionline, Council supplier portals, TOMS
  • maintenance and creation of standard company documents, CVs, project profiles, PowerPoint presentations. Involvement in marketing, advertising, both generic and specific promotion of the business, including social media posts (in conjunction with others).
  • sales/estimating analysis/database input and reporting
  • admin management & organisation of the office & yard, including health and safety, co-ordinating site/yard reporting, preparing RAMS, H&S Plans, O&Ms
  • general day to day admin tasks and delegation thereof, typing, filing, purchasing, dealing with IT issues


  • At least 3 years’ experience in a similar, construction-based role
  • Accomplished, polite, telephone manner required and good communication skills, being comfortable with talking to people on the phone and face to face
  • Ability to work under pressure and to deadlines
  • Excellent literary skills as well as fast, accurate typing.
  • Sound numeracy skills with an analytical/logical approach.
  • Good IT skills and proficient use of MS Word, PowerPoint, Project/Excel, Outlook, Zoom/Teams, social media sites (Facebook/Instagram/Twitter), tender portals etc.
  • Basic knowledge of graphic design software and working with databases an advantage.
  • Highly organised and pro-active, with a creative nature and excellent attention to detail as well as a keenness for business development and diversity opportunities
  • Own transport essential due to rural location of offices.
  • Salary negotiable

Start ASAP

Reference ID: EA2/21

Job Types: Full-time, Permanent

COVID-19 considerations:
Desks are screened, hand-cleanser points are available. Entrance to the Business Centre is restricted to workers & authorised delivery personnel.

Submit your CV on our Careers Page

Discover a bit more about us:

Universal Stone is a premier provider of high-end specialist construction, fit-out and restoration services, having been in existence since 1939.

USL is recognised as one of UK’s most trusted, long established and technically capable restoration specialists, able to meet the high-end demands of virtually any assignment, however complex.

Our reputation stems from a wealth of experience built over many years in the conservation and heritage building industry and, above all, the talent of our people. We have a collective expertise that few can match including highly skilled craftspeople, artisans, engineers and professional construction professionals with widely divergent backgrounds, experience and expertise.

Our highly acclaimed portfolio speaks for itself, including landmark projects on listed buildings, castles, places of worship, commercial, new builds, academies, museums, monuments and structures of social significance.

We see ourselves as more than just construction experts – we are craftspeople and our clients’ partners. As a result, our projects are as far-reaching, unusual and diverse as our expertise. We never provide an out-of-the-box answer to a challenge. Instead, we’ll develop a bespoke solution, ensuring the right people are involved throughout the project, giving our clients’ visibility and confidence every step of the way.


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